OutlookÂ can get a bit unwieldy if you don’tÂ look after it, a bit like that understairs cupboard. Every now and again you should archive and purge old emails so that it’s size reflects what your PC can adequately handle. Archiving just takes email over a certain age and dumps itÂ into a separate archive folder, in the tree on the left for easy access. You can choose one folder or just do them all.
If you share your mailbox in a group, check with your Administrator before archiving. If you download your email from an IMAP folder (as opposed to POP3 or Exchange Connector) then don’t forget to PURGE to remove the emails from your online storage.